invoice from staff

**andy8519** · 30th March 2006

As a few of you probably know me and my partner have just taken over a hair salon(name still to be decided lol) we have 2 stlylists "working for us"
now then when, they worked for the previous owners all they did were invoice them for the amount of hours they'd done etc to get their wage and then they were responsible for paying their own tax & NI. We would like to keep this going as it would be beneficial to us i.e no holiday pay, no maternity leave etc. So I was just wondering the best way to do it? should I print them some invoices off and let them just fill them in? also does anybody have any sort of invoice template I could use to do this?
I know I might be asking a bit much here guys but any help is much appreciated!! thanks.

**theduke** · 30th March 2006

I would make up time sheets on Excel or something, telling the number of hours they worked. I would proably just buy an invoice book and just fill it out accordingly. As its easier that way. So you'll have a copy and so will they. Its all done through ink paper

If you wanted to be fancy you could make up an invoice on word or publisher or something. But be sure to make yourself a copy for tax and audit reasons.

Large firms use massive printers and print off three invoices at a time, i would stick with the invoice book as it will be harder to contest if your employee try and pull a fast one.

**bigdave007** · 30th March 2006

Let them invoice you every week then pay them by cheque. Then you both have the paperwork you need for Mr Tax person. You don't have to make them invoices as this is extra cost to yourself. They should already be set up with their invoices and their own tax payments already. Just make sure you make a note of their individual hours and they add up each week so nobody tries a fast one!

**AJ_007** · 30th March 2006

Originally Posted by bigdave007

Let them invoice you every week then pay them by cheque. Then you both have the paperwork you need for Mr Tax person. You don't have to make them invoices as this is extra cost to yourself. They should already be set up with their invoices and their own tax payments already. Just make sure you make a note of their individual hours and they add up each week so nobody tries a fast one!

Sound advice that + all above board as you will have bank records of the cheques going out.

As said keep a record of day/hours worked then when it comes to payday give them a cheque and make a note of the cheque number against the the person for ease of any monies debate.

**burner1** · 30th March 2006

Just a quiry really, I assume they would be classed as self employed, would they need to have their own liabilty insurance as well? I know the shop will have public liability but if they're self employed, would the shops public liability cover anyone waking up with pink hair or head shaved by mistake?

**Cenus_** · 30th March 2006

As far as I know aswell if they do more then 40% of there work for you they will be classed as your employees and will be entitled to all rights therein, I could be talking shit though

**gimp** · 30th March 2006

There is truth in what Cenus_ says. We were forced to take on lots of our subbies at one point. its worth checking out the law tho

**bigdave007** · 30th March 2006

Originally Posted by burner1

Just a quiry really, I assume they would be classed as self employed, would they need to have their own liabilty insurance as well? I know the shop will have public liability but if they're self employed, would the shops public liability cover anyone waking up with pink hair or head shaved by mistake?

Yes they should have liability insurance if they are self employed as far as I remember the effected customer will sue the shop (public liability) and the shops insurance will take action on the contractors liability. (happened to a mate of mine!)

Like Cenus said, they are classed as employees if they work about 40% but I know of self employed people who do 99% of their work for one employer and haven't had any problems from the tax man for years!

**andy8519** · 30th March 2006

Thanks for the replies so far guys thats a great help, you've got my mind ticking over weather I ought to risk it or not now though

????????

**bigdave007** · 30th March 2006

If I was you Andy, I would risk it. The IR will advise you when the time comes around mate! Good Luck!

**Little John** · 30th March 2006

Ive been working self employed for the last 3 years almost, I dodnt know about thte 40% rule hmm could be interesting.

It is their responsibility to invoice you so let them do it. The incentive is that if they dont give you an invoice they dont get paid. Keep a note of when they work times ect so they cant pull a fast one as sugested. I am required to get a job sheet signed by customers I visit for the company i sub contract for so I cant rip them off. I have forgotten some times but they have paid up. for you your shop manager should be keeping a log of when they are working dont forget lunch hours and breaks I dont get paid if I take them and the job sheets have a spot for the customer to make comments if i take breaks.

**Nikki** · 30th March 2006

i agree with john, getting the form signed with hours on end of each day / week will then make obsolete anyone trying to a pull a fast one with hours.
Or setting a clcok machine where they clock in and out both for work and breaks could be set up to correspond with time sheet, depending on how many people in total you want working for you.

**blaggard** · 31st March 2006

Bigdave has it about right, there ARE new regs regarding part time staff and holiday pay which you need to check into. I think it's a pretty minimul requirement though.

**Hippie on hill** · 31st March 2006

Why don't U just rent them the chairs by the day or half day?
Seems to be the way for established hairdressers round here.

**Justcracked** · 31st March 2006

Originally Posted by andy8519

Thanks for the replies so far guys thats a great help, you've got my mind ticking over weather I ought to risk it or not now though

????????

Just incase you were worrying whether they were self employed/employee have a wee look here.

HTH

**harryvent** · 30th May 2016

I own a small company, many services provided to my clients requirements based on that to generate Invoice and I track my staff working hours in Timesheet. For Invoice and tracking activities use Apptivo software. Customize template created with my business choice and any changes easily done. Try to reach them.

**Ashley** · 30th May 2016

Originally Posted by harryvent

I own a small company, many services provided to my clients requirements based on that to generate Invoice and I track my staff working hours in Timesheet. For Invoice and tracking activities use Apptivo software. Customize template created with my business choice and any changes easily done. Try to reach them.

This is a ten year post bump I'm sure they sorted it by now.